Last updated: 18 April 2026

Talking in Tune is a registered charity (1105061). If you have any questions about this privacy notice or how we handle personal data, please contact us.

Information We Collect

At Talking in Tune we will only collect, process and store personal data that you have willingly provided to us. We aim to be open about collecting this information and clear about what we will use it for, in line with the requirements of applicable data protection laws. You do not need to give us any personal data, although as a result of your use of our website we may collect cookies and other related information.

Contact Form and Email

If you contact us using the website contact form or by email, we collect your name (if provided), your email address, and the content of your message. Contact form submissions are sent directly to our secure email account and are not stored in the website database. We use this information only to respond to your enquiry.

Group Participants

If you participate in one of our specialist singing groups, we collect your name and contact details when you get in touch to join. We use this information to communicate with you about group sessions and any changes to arrangements, maintain attendance records, and contact you in case of any urgent updates.

This data is stored securely in a digital document accessible only to relevant group leaders and trustees within Talking in Tune. It is not shared with any third parties. We retain participant records for as long as you are actively involved with a group, and for a reasonable period thereafter. You may request deletion of your data at any time by contacting us.

Technical Information

Like most websites, limited technical information may be collected automatically when you visit the site. This may include your IP address, browser type, date and time of access, and pages visited. We use this information to help us understand how supporters use our site and to make improvements. We cannot use this information to find out further personal information about you and will not share any individual information unless required to do so by law.

How We Use Your Information

We use personal information only to respond to enquiries, update group participants on session activities, contact supporters about upcoming workshops and events, maintain correspondence where necessary, and ensure the security and proper functioning of the website. We do not sell or share personal data for commercial purposes.

Lawful Basis for Processing

Under UK data protection law, we process personal data on the following bases. For website enquiries: consent, when you choose to contact us. For group participant records: legitimate interests, specifically the need to communicate with participants about the groups they have chosen to attend. For website security and analytics: legitimate interests, for maintaining and improving the website.

How Long We Keep Information

We retain email correspondence only for as long as reasonably necessary to deal with the enquiry or maintain appropriate records. Emails are periodically reviewed and deleted when no longer needed. Participant records are kept for as long as you are actively involved with a group and for a reasonable period thereafter.

Cookies

We use cookies on this website to help it function properly and to understand how it is used. Please read our cookie policy, which explains what cookies we use and how you can control them.

Links to Other Websites

This privacy notice does not cover links within this site to other websites. If we include embedded content in future (such as videos), this may collect data in the same way as if you visited the external website directly. We encourage you to review the privacy policies of any external sites you visit.

Your Rights

Under UK data protection law, you have the right to request access to your personal data, request correction of inaccurate data, request deletion of your data, request restriction of processing, object to processing, and withdraw your consent at any time. To exercise any of these rights, please contact us. We may request proof of identity before responding.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) via www.ico.org.uk.

Data Security

We take reasonable technical and organisational measures to protect personal data, including secure hosting and restricted access to email accounts and participant records. However, no internet transmission can be guaranteed to be completely secure.

Updates to This Policy

We keep this privacy notice under review. The latest version will always be available on this website.